Best Employee Time Tracking Software for Teams in 2026 (Reviewed)
Key Takeaways
- brioHR is the best employee time tracking software for growing teams in Malaysia and Singapore (20 to 3,000 employees) that want automated timesheets, GPS clock-in, facial recognition, and payroll all connected in one system, with no manual exports or reconciliation.
- Kakitangan is best for Malaysian micro-businesses (under 10 employees) that need basic time tracking and statutory compliance on a tight budget. HReasily is best for small teams operating across both Malaysia and Singapore that want timesheets and payroll handled natively in both markets.
- Swingvy is best for SMEs that want a modern, mobile-first timesheet experience. QuickHR is best for Singapore SMEs with rotating shifts that also need reporting depth at a mid-market price.
- Workday HCM is best for large global enterprises (10,000+ employees) with dedicated HRIS resources. For most teams in the region, the cost and complexity aren't justified.
Your HR team didn't join to chase timesheets. Yet that's where many of them end up every month: verifying clock-ins, cross-checking shift records, and uploading hours into payroll before cut-off. It adds up. Industry research attributes roughly three in four businesses to some form of time theft, and a chunk of that is simply inaccurate hours.
The best employee time tracking software in 2026 removes most of that work. The right tool captures hours automatically, verifies who actually clocked in, calculates overtime, and syncs straight to payroll. Below, we've compared nine time tracking systems for teams in Malaysia and Singapore so you can match the right fit to your headcount, industry, and budget.
Best Employee Time Tracking Software in 2026: A Quick Look
Most growing teams in Malaysia and Singapore are better served by a connected, all-in-one platform than a standalone timer. brioHR is the strongest fit if you want timesheets, clock-in verification, and payroll working together in one place, without stitching tools together yourself.
| Tool | Best For | Standout Feature | Price Starting Point |
|---|---|---|---|
| brioHR | All-in-one time tracking + payroll (MY/SG) | Automated timesheets + facial recognition + native payroll sync | From RM3/employee/month |
| Kakitangan | Cost-focused Malaysian micro-SMEs | Mobile GPS + geo-fencing clock-in | Budget (per staff/module) |
| Swingvy | SMEs wanting modern, mobile-first timesheets | Mobile-first UX + shift scheduling | From RM10/employee/month |
| HReasily | MY + SG cross-border teams | Dual-market statutory compliance | From RM4/employee/month |
| QuickHR | SG SMEs with rotating shifts | Rotating shifts + custom reports | From S$5/employee/month |
| PayrollPanda | Payroll-first micro-SMEs | Basic time tracking via add-on | Free plan available |
| HR2000 | Legacy on-prem, hardware-heavy sites | On-prem biometric + facial clock-in | Custom |
| Employment Hero | HR-first teams wanting broad coverage | Timesheets inside a wide HR suite | From around RM8/employee/month |
| Workday HCM | Large global enterprises | Enterprise-scale tracking + workforce planning | Enterprise pricing |
"We work with mid-size growing companies who are better not to focus their money and energy on compliance and administrative matters, and rather ensure that their team operates in the best conditions to contribute to the company's success"
brioHR: Best for All-in-One Employee Time Tracking Integrated with Payroll and HR
brioHR is an all-in-one human resource management system (HRMS) built for companies in Malaysia and Singapore that want every HR function in one connected platform. What makes it the strongest pick for employee time tracking: automated timesheets, GPS clock-in, facial recognition, overtime calculations, and payroll sync are all native, not pieced together from separate integrations. No manual uploads. No reconciliation errors. Just accurate pay, every cycle. More than 1,000 organizations across 50 countries use brioHR today.
brioHR Key Features
brioHR's time and attendance module closes the loop between who worked, when they worked, and what they get paid. Every feature connects to the next. Clock-in data flows into timesheets. Timesheets feed overtime. Overtime feeds payroll. Because it all sits in one system, there's no gap to bridge by hand. Here are the three capabilities that separate it from the rest of this list.
Standout Feature #1: Automated Timesheets and One-Click Approvals
Manual timesheets are where most disputed hours start. Someone forgets to log a shift, a number gets keyed in wrong, and HR ends up chasing corrections days before payroll.
brioHR removes that friction. Clock-ins, shifts, and breaks are captured automatically and rolled into a timesheet with no manual entry. Managers then review and approve hours in a single click, and you can shape approval workflows to match how your business actually signs off on time.
Because timesheets connect to the leave and time-off module, approved leave shows up against the schedule automatically. No double entry. No surprises at cut-off.
brioHR teams report roughly 90% less admin time on attendance tracking after moving off spreadsheets. For HR teams that used to spend hours reconciling hours, that difference shows up in week one.
Standout Feature #2: GPS Clock-In with Geo-Fencing and Facial Recognition
Buddy punching, where one employee clocks in for another, is one of the most common sources of payroll leakage in shift-based businesses. Surveys of employers suggest the practice touches a large majority of companies, and time theft of this kind is estimated to cost employers a couple of percent of gross payroll each year.
brioHR stops it at three levels. First, GPS tracking logs the exact location at clock-in. Second, geo-fencing rejects any clock-in from outside an approved zone. Third, facial recognition adds a biometric check that requires the employee to be physically present.
So fraudulent clock-ins become nearly impossible to pull off.
For site-based teams with existing hardware, brioHR integrates natively with TimeTec and HiKVision biometric devices, so you don't have to replace your current setup to get started. Managers also receive real-time alerts for late arrivals and unexpected absences, and the data security behind it includes encryption at rest and in transit, AWS hosting, and regular penetration testing.
Standout Feature #3: Automated Overtime Tracking and Native Payroll Sync
This is where most time tracking software for employees falls apart. It records hours, but it doesn't connect those hours to pay.
Once shifts are scheduled and clock-ins are approved, brioHR calculates overtime against your configured rules and shift allowances, then pushes approved hours straight into payroll. No CSV exports. No manual entry. No reconciliation before cut-off.
That native connection is brioHR's single biggest operational advantage over most tools here. brioHR teams report up to 4x faster payroll prep and zero timesheet-related pay errors after switching, and managers get a live view of hours, overtime, and cost through the HR reporting software without exporting anything.
brioHR Pricing
brioHR's modular structure means you pay only for what you use. You can see current rates on the Singapore pricing page.
| Plan | Details |
|---|---|
| Modular pricing | From RM3/employee/month (Malaysia), from S$2/employee/month (Singapore) |
| Custom quote | Tailored to headcount, modules selected, and rollout needs |
Where brioHR Shines
- Full timesheet-to-payroll connection: Clock-ins, overtime, and breaks sync to payroll automatically, with no manual step anywhere in the workflow.
- Three-layer clock-in verification: GPS, geo-fencing, and facial recognition in one system, plus native biometric hardware integration. One of the only tools at this price tier to offer all three.
- Built for company-wide adoption: A clean interface that managers and employees use without training, which is where most time tracking rollouts quietly stall.
Where brioHR Falls Short
- More than a solo operator needs: brioHR is built for teams with real HR complexity. Very small businesses under 30 employees may not use enough of the platform to justify the setup.
- Better as a long-term system than a quick fix: It's designed for teams committing to a proper HR and payroll workflow, not a stopgap for a single timesheet problem.
brioHR Customer Reviews
brioHR holds 4.7 out of 5 from verified G2 reviews and 4.9 out of 5 on Capterra. Reviewers consistently highlight an intuitive experience, easy implementation, and responsive support.
Who brioHR Is Best For
- Growing teams (20 to 3,000 employees): Companies replacing spreadsheets or disconnected timesheet and payroll tools that want one system they can scale with.
- Shift-heavy operations: Retail, hospitality, manufacturing, and F&B teams that need automated overtime and accurate pay every cycle.
- MY and SG companies: Organizations that want time tracking, compliance, and payroll in one platform. Browse client success stories to see how similar teams rolled it out.
Kakitangan: Best for Cost-Focused Malaysian Micro-SMEs
Kakitangan is a Malaysia-focused payroll and HR platform built for small businesses that want local compliance without a large software budget. For time tracking, it covers mobile GPS clock-in, geo-fencing, and overtime tracking, which is enough for field and retail teams with simple needs. Timesheet approval and direct payroll sync are both included. What it doesn't cover: rotating shift support, break time tracking, and attendance analytics.
Key Features
GPS and Geo-Fencing Clock-In
Employees clock in via mobile with GPS and geo-fencing for location verification. This covers the core anti-fraud need for distributed teams where on-site supervision isn't always possible.
Overtime Tracking Linked to Payroll
Overtime is tracked and connected to payroll automatically. For small teams with simple rules, it handles the basics without complex configuration.
Timesheet Approval Flow
Managers review and approve timesheets before hours feed into payroll, a straightforward control that stops errors slipping into pay runs.
Kakitangan Pricing
| Plan | Details |
|---|---|
| Pricing | Based on number of staff and module selected (budget tier) |
Where Kakitangan Shines
- Affordable entry point: One of the lowest-cost options in Malaysia, with full statutory coverage including EPF, SOCSO, EIS, PCB, HRDF, EA Form, and LHDN e-filing.
- Fast to deploy: Implementation typically takes about a month, ideal for teams moving off spreadsheets quickly.
Where Kakitangan Falls Short
- No rotating shifts or break tracking: Teams managing complex shift patterns will find the scheduling tools too limited to rely on.
- No analytics or custom reports: Time visibility stays basic as headcount grows, with no way to slice the data or build dashboards.
Kakitangan Customer Reviews
Reviewers highlight affordability and ease of use for small teams. Common complaints focus on support response times during busy periods.
Who Kakitangan Is Best For
- Micro-businesses: Teams with simple time tracking needs, typically under 10 employees.
- Cost-sensitive companies: Businesses that prioritize budget over shift depth or reporting.
Swingvy: Best for Modern, Mobile-First Timesheets
Swingvy combines payroll and HR in a cleaner, more modern interface than most local tools. For time tracking, it includes shift scheduling, geo-fencing GPS clock-in, and overtime tracking, plus attendance analytics that many budget tools skip. Rotating shift support is partial, and break tracking is limited. Its biggest advantage is usability: if team adoption matters, Swingvy is easier for employees to pick up than most alternatives at this price.
Key Features
Mobile-First Timesheets and Scheduling
Swingvy's mobile-first design lets employees view schedules, clock in, and request leave from one app, while managers assign shifts and track hours from the same place. For retail, hospitality, and field operations, that smooth mobile experience drives adoption across teams that aren't desk-based.
GPS Clock-In with Attendance Analytics
Location-based clock-ins reduce time fraud for distributed teams, and overtime auto-calculation connects approved hours to payroll. Both Malaysian and Singapore statutory compliance (EPF, SOCSO, EIS, PCB, LHDN, CPF, SDL, IR8A) is handled natively, which matters for cross-border SMEs.
Swingvy Pricing
| Plan | Details |
|---|---|
| Modular pricing | From RM10 per employee per month |
Where Swingvy Shines
- Strong usability: Independent comparisons rate the interface around 4 out of 5, and reviewers consistently call out ease of use.
- Good fit for shift-based teams: Mobile GPS clock-in, geo-fencing, and shift scheduling work well for retail and field operations.
Where Swingvy Falls Short
- Light performance and reporting depth: Beyond core timesheets and basic reviews, deeper analytics and performance tools are limited.
- Partial rotating shifts: It handles basic rotations but not complex multi-pattern scheduling.
Swingvy Customer Reviews
Review themes center on usability, mobile access, and a clean interface. Support feedback is more mixed.
Who Swingvy Is Best For
- SMEs starting HR automation: Teams moving off spreadsheets that want something modern.
- People-first teams: Companies that care about employee experience and adoption.
HReasily: Best for MY and SG Cross-Border Teams
HReasily is a cloud-based HR and payroll platform serving SMEs across Malaysia and Singapore. For time tracking, it covers mobile clock-in, GPS attendance, shift scheduling, and overtime, with a mobile-first interface accessible anywhere. Its real edge is dual-market compliance, which suits small teams running staff in both countries.
Key Features
Mobile Time Tracking Across Two Markets
Employees log leave, clock in, and submit claims from any device, and payroll runs stay automatically aligned with both Malaysian and Singaporean statutory requirements (EPF, SOCSO, CPF, SDL). For teams paying staff in two markets, that removes a lot of manual reconciliation.
Overtime and Reporting Built In
Overtime tracking connects to payroll, and compliance reporting plus basic analytics are included out of the box, though reporting depth is lighter than mid-market tools.
HReasily Pricing
| Plan | Details |
|---|---|
| Pricing | From RM4 per employee per month |
Where HReasily Shines
- Dual MY and SG compliance: Native statutory support in both markets, useful for cross-border SME teams.
- Mobile accessibility: Employees and managers handle time, leave, and payroll from any device, anytime.
Where HReasily Falls Short
- Limited advanced modules: No recruitment, performance management, or learning tools.
- Basic analytics: Reporting depth is thin for teams that need detailed time and cost visibility.
HReasily Customer Reviews
Users appreciate the mobile-friendly interface and payroll automation. Some note the platform feels lightweight for larger teams.
Who HReasily Is Best For
- Cross-border SMEs: Teams that want time tracking and payroll across MY and SG.
- Mobile-first teams: Organizations that prioritize on-the-go access.
QuickHR: Best for Singapore SMEs with Rotating Shifts
QuickHR is a Singapore-first HR platform with broader module coverage than most payroll-only tools. For time tracking, it handles GPS clock-in, geo-fencing, rotating shifts, and automatic overtime, paired with a custom report builder that's unusual at its price tier. Its ISO 9001:2015 certification adds credibility for procurement teams with stricter audit requirements.
Key Features
Rotating Shifts and Overtime Auto-Calculation
QuickHR supports rotating shifts, mobile GPS clock-ins, geo-fencing, and automatic overtime calculation, which suits Singapore retail and hospitality teams running complex rosters.
Custom Reports and People Analytics
A custom report builder, people analytics, and headcount dashboards give HR teams more visibility into hours and attendance than most tools at the mid-market band.
QuickHR Pricing
| Plan | Details |
|---|---|
| Modular pricing | From S$5 per employee per month |
Where QuickHR Shines
- Native Singapore payroll: Full CPF, SDL, IR8A, and IR21 support, with PSG eligibility for Singapore SMEs.
- Strong shift and reporting depth: Rotating shifts, automated overtime, and custom reports work well together for shift-based teams.
Where QuickHR Falls Short
- Singapore-first, Malaysia via partner: Malaysian statutory coverage is partner-based rather than fully native, which can slow turnaround when MY rules change.
- No recruitment or performance modules: Coverage is focused on core HR and time, not the full lifecycle.
QuickHR Customer Reviews
Reviewers consistently praise the support team and quick setup. Some find the interface functional rather than intuitive.
Who QuickHR Is Best For
- Singapore SMEs: Teams standardizing time and HR operations with audit credibility.
- Shift-based operations: Companies running rotating rosters that also want reporting depth.
PayrollPanda: Payroll-First, Limited Time Tracking
PayrollPanda is a payroll-first platform for Malaysian micro-SMEs, best known for a free plan with unlimited payroll runs, automated statutory calculations, and EA and Form E support. For time tracking, it leans on an add-on for basic clock-in and overtime, so geo-fencing, shift scheduling, break tracking, and attendance analytics aren't part of the native offering. Capterra rates it 4.7 out of 5 from around 80 reviews, with praise centered on simplicity and fast support. If payroll is your priority and time tracking is minimal, the free plan delivers genuine value. Teams that need real shift management or connected workflows will outgrow it quickly.
HR2000: Legacy On-Prem Time and Attendance
HR2000 is a long-standing Malaysian HR system deployed primarily on-premise. It supports biometric device integration, facial recognition, rotating shifts, and break tracking, which makes it relevant for industrial sites with existing fingerprint or RFID infrastructure and strong local compliance needs. The trade-offs are significant: the interface is dated, there's no cloud access, and reviewers rate usability near the bottom of this list. For teams comfortable with legacy workflows and committed to existing hardware, HR2000 is a cost-effective way to stay on a familiar system. Most growing teams will find a cloud platform easier to scale.
Employment Hero: Broad HR Suite with Built-In Timesheets
Employment Hero is an HR and payroll platform built around a wide employee engagement ecosystem. For time tracking, it includes timesheets, geo-fencing clock-in, rotating shifts, overtime, and attendance analytics inside a genuinely broad suite that also covers recruitment, onboarding, and performance. Pricing starts around RM8 to RM12 per employee per month, with a minimum of roughly RM160 to RM240 monthly. Capterra rates it 4.4 out of 5 from 239 reviews. The catch for the region: it's strongest in Australia and the UK, payroll requires a separate login because it was acquired separately, and local support depth in Malaysia and Singapore can be less consistent than regional specialists.
Workday HCM: Enterprise Scale, Enterprise Price
Workday is a global enterprise Human Capital Management (HCM) platform trusted by Fortune 500 companies worldwide. It covers time tracking alongside payroll, recruitment, performance, learning, and workforce planning at full enterprise scale. Workday doesn't publish public pricing, though third-party estimates often put it around $35 per employee per month. Implementation typically takes 12 to 24 months, with Malaysian payroll configured rather than natively built and no dedicated local support hours. For most teams in Malaysia and Singapore, the cost and complexity aren't justified. It's a proven system for large organizations with global teams and dedicated HRIS resources.
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"A well executed and error free payroll strategy can improve retention, boost morale, and reflect the values of your organization."
How to Choose the Best Employee Time Tracking Software
The right employee timesheet software comes down to how your team logs hours, how you verify clock-ins, and how tightly time connects to payroll. Here are the three features that should drive your decision.
Automated Timesheets and Approvals
Manual entry is slow and error-prone, and every keyed-in number is a chance for a disputed hour. Look for automatic timesheet capture from clock-ins and shifts, plus configurable approval flows so the right manager signs off.
brioHR captures hours automatically and rolls them into one-click approvals, and because it connects to the leave and time-off module, approved leave shows up against the schedule with no manual update.
Clock-In Verification and Anti-Fraud Controls
Buddy punching and time theft add up fast in shift-based work. Research on payroll losses ties much of the cost to employers without a verification layer.
GPS clock-in establishes location. Geo-fencing rejects clock-ins from outside approved zones. Facial recognition makes fraudulent clock-ins nearly impossible.
The data security behind the system matters too, especially when collecting location and biometric data. brioHR combines all three verification layers with AWS hosting, encryption at rest and in transit, and regular penetration testing.
Direct Payroll Integration
Time data that doesn't connect to payroll just creates another manual step, and payroll errors damage employee trust fast. Reducing exactly that gap is one of the main reasons companies use HR software in the first place.
brioHR's people analytics and reporting give HR teams real-time access to hours, overtime, and payroll data in one dashboard, with no reconciliation step. If you're weighing overall budget, the guide to the cost of HR software is a useful next read.
Everything HR.
One login
From payroll to onboarding, brioHR gives you everything you need in one place. Built for busy teams. Backed by people who care.
Stop Chasing Timesheets. Let brioHR Track Time Automatically
Manual time tracking is a quiet drain on your HR team's hours and your company's payroll accuracy. Every hour spent chasing timesheets and uploading data to payroll is an hour that doesn't go toward the business.
brioHR closes the loop. Hours are captured, clock-ins are verified, overtime is calculated, and everything syncs straight to payroll, all in one system. For growing teams in Malaysia and Singapore, it's the fastest path from spreadsheets to a proper time tracking workflow.
If you're weighing broader capabilities too, brioHR's performance management and reporting connect to the same platform, with no separate tool needed. Request a demo to see how brioHR handles time tracking end-to-end, or explore brioHR's full services if payroll outsourcing is also on your list.
Conclusion
- brioHR is the strongest fit for growing teams in Malaysia and Singapore that want automated timesheets, GPS clock-in, facial recognition, and payroll all in one connected system.
- Kakitangan and HReasily serve micro-SMEs and cross-border teams well at lower price points, but both have meaningful gaps in shift depth and analytics.
- Swingvy and QuickHR are solid mid-market picks — Swingvy for mobile-first adoption, QuickHR for rotating shifts and reporting depth in Singapore.
- The right choice comes down to three things: how your team logs hours, how you verify clock-ins, and how tightly time connects to payroll.
Manual time tracking is a quiet drain on your HR team's hours and your company's payroll accuracy. brioHR closes the loop — hours captured, clock-ins verified, overtime calculated, everything synced to payroll. Request a demo to see how brioHR handles time tracking end-to-end.
FAQs
What is the best way to track employee time?
The best way is software that captures hours automatically and syncs them to payroll. Automated clock-in, mobile GPS, and timesheet approvals remove manual entry and disputed hours. For teams in Malaysia and Singapore, an all-in-one platform like brioHR keeps time, overtime, and pay in one connected system.
Is time tracking good for employees?
Yes, when it's transparent. Clear, verified time records protect honest employees, ensure accurate overtime pay, and remove arguments about hours worked. The key is choosing a tool that's easy to use on mobile, so logging time takes seconds rather than feeling like surveillance.
How do I track my working hours?
Use a digital time tracking tool with mobile clock-in. Employees clock in and out from a phone or device, the system logs hours automatically, and managers approve timesheets before they feed into payroll. This is far more accurate than paper logs or spreadsheets.
What's the difference between time tracking and time and attendance software?
Time tracking logs how long work or tasks take, often for productivity or billing. Time and attendance records when employees start, stop, and take breaks, then feeds those hours into payroll. All-in-one platforms like brioHR combine both, so productivity time tracking and pay stay in one system.
Does employee time tracking software work for remote teams?
Yes. Mobile GPS clock-in, geo-fencing, and digital timesheet approvals all work for remote and distributed teams. The key is choosing a tool that supports multi-location setup rather than a single fixed-office radius.
