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Questionnaire: Is Your HRMS Holding You Back?

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Published by Julie Goh on July 29, 2024

1.	Does your HRMS automate repetitive tasks like payroll processing, claims processing and timekeeping?	Yes No
2.	Can you easily track employee leave balances and manage absences within your HRMS?	Yes No
3.	Does your HRMS offer a user-friendly platform for performance management and goal setting?	Yes No
4.	Is the recruitment process streamlined through your HRMS, allowing for online applications and interview scheduling?	Yes No
5.	Do you have a self-service portal for employees to access their information (payslips, benefits, etc.) and update basic details?	Yes No
6.	Does your HRMS stay up-to-date with changes in local labour laws and regulations?	Yes No
7.	Does your HRMS offer a smooth and accurate payment experience?	Yes No

8.	Does your HRMS offer a comprehensive onboarding module to streamline the new hire experience, from pre-boarding to role acclimation?	Yes No
9.	Can you manage the entire employee lifecycle within your HRMS, from recruitment to retirement?	Yes No

10.	Does your HRMS provide robust reporting tools to analyse workforce trends and identify areas for improvement?	Yes No
11.	Can you integrate your HRMS with other business systems (accounting software, project management tools)?	Yes No
12.	Is your HRMS mobile-friendly, allowing employees and managers to access key features on the go?	Yes No
13.	Does your HRMS offer features that support employee engagement and development (e.g., surveys, training modules)?	Yes No
14.	Is your HRMS compliant with current data security regulations and employee privacy laws?	Yes No

15.	Did the HRMS vendor provide clear and comprehensive pre-sales support during the selection process, demonstrating a strong understanding of your specific needs and challenges?	Yes No
16.	Did you receive adequate training and onboarding support when implementing your HRMS?	Yes No
17.	Does the vendor offer ongoing customer support (phone, email, live chat) for troubleshooting and inquiries?	Yes No
18.	Is the support team knowledgeable and responsive when you need assistance?	Yes No
19.	Does the vendor offer regular updates and enhancements to improve the functionality of the HRMS?	Yes No
20.	Does the HRMS vendor offer a readily accessible online knowledge base or video tutorials to assist users with troubleshooting and learning new functionalities?	Yes No

21.	Does the HRMS vendor have a history of consistently adding new features and functionalities to their platform?	Yes No
22.	Does the HRMS offer scalability to accommodate your organisation's future growth, both in terms of employee numbers and geographical expansion?	Yes No
23.	Can the HRMS adapt to evolving industry trends and integrate with emerging technologies (e.g., AI, automation)?	Yes No
24.	Does the vendor offer a clear roadmap for future development, ensuring your HRMS remains relevant for your long-term needs?	Yes No

At the end of this questionnaire, count the number of "NO" answers.

Your score is:

What This Means:

If your score is:

0-3 "NO" answers. Thriving HRMS: Your HRMS is likely exceeding expectations and effectively supporting your HR needs.
4-7 "NO" answers. Solid HRMS: Your HRMS is functioning well, but there might be some room for improvement. Consider exploring additional functionalities or potential upgrades.
8-12 "NO" answers. Needs Attention: Your HRMS may not be fully optimised for your current needs. Investigate potential gaps and explore if a different HRMS could offer a better fit.
13 or more "NO" answers. Significant Improvement Needed: Your HRMS is likely hindering your HR operations or employee experience. A thorough evaluation of alternative HRMS solutions is highly recommended.