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Expense Claims Software

Submit, Track & Approve Claims in Minutes

From coffee receipts to client dinners, brioHR makes expense claims effortless for employees and tracked and accounted for by companies, all integrated with payroll.

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Image showing an Grab food receipt being scanned in brioHR using a mobile camera.

Smart Expense Claims, Powered by Automation

Turn messy receipts into clean data with brioHR’s built-in OCR and customizable workflows.

1

Autoscan Receipts Effortlessly

Snap a photo of any receipt. BrioHR’s OCR captures the details instantly, ready for employees to select the claim type and submit.

2

Mobile Claims on the Go

Employees can submit claims anytime, anywhere with the brioHR app. Snap receipts, fill in custom fields, and get reimbursed faster.

3

Flexible Approval Workflows

Every company works differently. brioHR lets you define the right multi level approval chain so that the right person signs off on every claim.

4

Cash Advances & Reimbursements

Support employees with cash advance requests and track reimbursements seamlessly. All claims are fully integrated with payroll for faster processing.

5

Audit Trails & Transparency

Maintain full visibility with detailed audit logs and Excel reports with attachments. HR and Finance can review everything at a glance.

Accurate Exchange Rates, Updated Daily

brioHR automatically applies the latest published rate each day, ensuring reimbursements stay fair and consistent across currencies.

Approve or Reject in Seconds

Review expense details on web or mobile and take action instantly. brioHR makes approvals effortless, wherever you are.

Track Every Claim in One Place

From pending approvals to processed reimbursements, brioHR’s dashboard gives you full visibility over expense reports across your organization.

Custom Claim Limits & Policies

Every company works differently. brioHR lets you define the right multi level approval chain so that the right person signs off on every claim.

Custom Claim Fields

Capture exactly the information you need with configurable fields for every claim.

Products > Expense Claims Software

Submit, Track & Approve Claims in Minutes

From coffee receipts to client dinners, brioHR makes expense claims effortless for employees and tracked and accounted for by companies, all integrated with payroll.

Book a Demo

Smart Expense Claims, Powered by Automation

Turn messy receipts into clean data with brioHR’s built-in OCR and customizable workflows.

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Make Approvals Effortless

With fast, intuitive features, brioHR helps you manage all your employee data and HR operations in one platform, no matter the size of your business.

Book a free demo

Leading Expense Claims Features

Cut-Off Dates

Set clear cut-off dates so claims are processed in the right cycle on time, helping Finance stay accurate and employees get reimbursed without delays.

3.1
3.2

Claims Validity

Define how long a claim remains valid so submissions stay clean and compliant, making it easier for HR and Finance to manage approvals.

Custom Approvals

Build approval workflows that match your policies, including thresholds that trigger extra approvals, so the right people always review the right claims.

3.3
3.4

Proof of Claims

Require attachments with every claim so expenses are accurate, transparent, and audit-ready, giving Finance confidence in every reimbursement.

Our 1,000+ clients
span across all Industries.

 
 

Their 100,000+ successes. our pride

We found BrioHR to be very comprehensive and configurable to suit us. We couldn't be happier with how much easier it's made HR tasks!

Edward Widjonarko

CEO Cicil

What I loved most was how the module provided me with all the important details about the company, its culture, and policies. It helped me feel more integrated and confident in my role.

Natasha S

Legal Associate

What I like best about BrioHR is how user-friendly and intuitive the system is. It makes handling payroll, leave, and employee data easy and efficient. The platform is complete with all the features we need, yet it’s not overwhelming to use. I also appreciate the responsive customer support team.

Verified user

Computer software

I like how user friendly and thoughtful it is, there were a lot of functions that can be utilised and will definitely help the management in terms of organizing the employees files and data.

Chrisaint N

Jr HR Executive

BrioHR has been a game-changer for our HR processes. The system is intuitive, efficient, and covers everything from payroll to onboarding. The support team is responsive and always helpful. Highly recommend!

Brandon

Staff

Most HR software systems come with the basics like payroll, claims, and leave. But BrioHR’s solution actually integrates into one user-friendly package.

Tho I-Wee

Executive Director

We found BrioHR to be very comprehensive and configurable to suit us. We couldn't be happier with how much easier it's made HR tasks!

Edward Widjonarko

CEO Cicil

What I loved most was how the module provided me with all the important details about the company, its culture, and policies. It helped me feel more integrated and confident in my role.

Natasha S

Legal Associate

What I like best about BrioHR is how user-friendly and intuitive the system is. It makes handling payroll, leave, and employee data easy and efficient. The platform is complete with all the features we need, yet it’s not overwhelming to use. I also appreciate the responsive customer support team.

Verified user

Computer software

I like how user friendly and thoughtful it is, there were a lot of functions that can be utilised and will definitely help the management in terms of organizing the employees files and data.

Chrisaint N

Jr HR Executive

BrioHR has been a game-changer for our HR processes. The system is intuitive, efficient, and covers everything from payroll to onboarding. The support team is responsive and always helpful. Highly recommend!

Brandon

Staff

Most HR software systems come with the basics like payroll, claims, and leave. But BrioHR’s solution actually integrates into one user-friendly package.

Tho I-Wee

Executive Director

It has been positive so far, a learning curve for both myself and brioHR. I am happy with the effort made to constantly adapt to the requirements of the client, which is never easy.

Lucy T

Human Resource & Talent Manager

brioHR has been one of the most user-friendly and affordable payroll systems I’ve worked with — I used it and recommended it even before becoming a partner, simply because it genuinely helped.

Fiona Tan

Founder, Heartworks

Most of the features are simple to use and easy to understand, and customer service is fast and helpful. Our Leave, Claims and Onboarding are all currently handled by brioHR. It’s automated and largely customisable.

Verified user

Insurance

Among the many payroll systems I’ve used, BrioHR clearly offers the most intuitive and user-friendly experience

InaHas Lina

Staff

Good HR system. Easy to use with nice interface. Support team is responsive and very helpful with some tricky questions I had. Has all the features I need for my small business - payroll, leaves, claims etc

Idris A

Staff

It has been positive so far, a learning curve for both myself and brioHR. I am happy with the effort made to constantly adapt to the requirements of the client, which is never easy.

Lucy T

Human Resource & Talent Manager

brioHR has been one of the most user-friendly and affordable payroll systems I’ve worked with — I used it and recommended it even before becoming a partner, simply because it genuinely helped.

Fiona Tan

Founder, Heartworks

Most of the features are simple to use and easy to understand, and customer service is fast and helpful. Our Leave, Claims and Onboarding are all currently handled by brioHR. It’s automated and largely customisable.

Verified user

Insurance

Among the many payroll systems I’ve used, BrioHR clearly offers the most intuitive and user-friendly experience

InaHas Lina

Staff

Good HR system. Easy to use with nice interface. Support team is responsive and very helpful with some tricky questions I had. Has all the features I need for my small business - payroll, leaves, claims etc

Idris A

Staff

Report generation

Get answers in seconds, not spreadsheets

Get answers in seconds, not spreadsheets Need to see who got paid what, where, and why? brioHR’s powerful reporting engine makes it easy to slice and filter payroll data in just a few clicks.

  • Filter by department, pay item type, or any field.
  • No manual exports. No messy Excel files. Just clarity.
  • Push your data to Power BI for advanced dashboards and visuals.
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Expense Integrations

Seamlessly connect your claims with the tools your finance team relies on.

Significant impact
from the day you launch.

  • 60% less time spent on HR admin tasks, more time on strategy

  • 100% visibility with audit trails and dashboards

  • +20% employee engagement leading to higher performance

  • 25% greater profitability from improved efficiency and engagement

  • 2X faster approvals with mobile workflows

  • 0% delays caused by missing receipts, thanks to mandatory proof settings

  • 4X faster reimbursements with payroll integration

  • 60% quicker onboarding to claims app with intuitive UX

See a full demo

Benefit from the brioHR power

brioHR is recognized as a leader

 
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FAQs

What is brioHR’s expense claims software?
It’s a digital tool that helps companies track and manage employee expenses with OCR receipt capture, automated policy checks, and direct payroll integration for seamless reimbursements.
How does brioHR simplify the claims process for employees?
Employees can snap a photo or upload a receipt through the mobile app, fill in a few fields, and submit. No more spreadsheets or manual entry.
Can managers customize approval workflows in brioHR?
Yes. Workflows can be fully configured with multi-level approvals and thresholds so claims follow the right process for your company’s policies.
Does brioHR support receipt scanning and mobile submissions?
Yes. Receipts can be scanned via OCR and submitted anytime, anywhere through the mobile app.
How does brioHR ensure claims are compliant and within policy limits?
Admins can set limits by transaction, month, or year, ensuring every claim complies with company rules.
Can expense claims be integrated with payroll and accounting?
Yes. Claims link directly to briohr payroll for fast reimbursements and can sync with accounting software for GL posting.
Is brioHR’s expense claims module suitable for small and large businesses?
Yes. briohr’s settings are highly configurable, making it easy to adapt whether you’re a startup or a large enterprise.
What visibility do HR and Finance teams get with brioHR dashboards?
Dashboards provide real-time claim statuses and detailed reporting, giving HR and Finance full oversight of spending trends.
Can brioHR handle different types of claims (e.g., travel, meals, mileage)?
Yes. You can set up and manage multiple claim types, from travel to meals to mileage, all in one system.
How secure is employee and company data in brioHR?
Data is encrypted at rest and in transit, stored on AWS with daily backups, multi-zone redundancy, and ISO-aligned security standards. SSO and MFA provide additional protection.

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